The best AI notetaker for in person meetings is an app on your phone or a recorder in your pocket, because a meeting in a room has no meeting link for a bot to join. Granola, Otter, Krisp and Fireflies record in person through their mobile apps, and Plaud, Pocket and Comu are recorders that capture the room and phone calls without a computer. Krisp Core costs $8 a month billed yearly, Otter Pro costs $8.33, Granola Business costs $14, and Comu Note Pro costs $109.69 for a device with a plan that transcribes without a minute limit.
If you want the price comparison first, jump to the in person AI notetaker price table. If you would rather carry a recorder than hold up a phone, skip to the AI notetaker for in person meetings, Comu AI.
How AI notetakers record an in person meeting
An AI notetaker records an in person meeting in one of two ways: an app on your phone listens to the room, or a pocket recorder listens and sends the audio to an app. Calendar tools that send a bot to Zoom, Microsoft Teams and Google Meet need a meeting link, so they fit online meetings.
- A mobile app. Granola, Otter, Krisp and Fireflies each have a mobile app that records a conversation in the room, then writes the transcript and a summary.
- A pocket recorder. Plaud, Pocket and Comu are devices that record the room and phone calls, and an app turns each recording into a transcript, a summary and action items.
AI notetakers for in person meetings compared by price
The four apps in the table cost $8 to $14 a month on their entry paid plans, and the three recorders add a device price of $109.69 to $189.
| Tool | Type | Free option | Paid entry price |
|---|---|---|---|
| Comu | Recorder | Free plan with the device, unlimited transcription | Note Pro $109.69, Action Pro $169.99 |
| Krisp | App | 7-day free trial | Core $8 a month billed yearly |
| Otter | App | Basic, 300 minutes a month | Pro $8.33 a month billed yearly |
| Fireflies | App | Free, 400 minutes of storage per team | Pro $10 per seat a month billed yearly |
| Granola | App | Basic, 30 days of history | Business $14 per user a month |
| Plaud | Recorder and plan | Starter, 300 minutes a month | Plaud Note $159, Pro plan $8.33 a month billed yearly |
| Recorder and plan | Free, unlimited standard transcription | Device $129, Pro $19.99 a month billed yearly |
Prices are in US dollars, checked Nov 2, 3 and 4, 2026. Yearly prices are the yearly total divided by 12.
Otter: an in person AI notetaker with a low yearly price
Otter records in person through its iOS and Android apps, and Otter Pro costs $8.33 a month billed yearly. Otter Basic costs $0 and gives 300 transcription minutes a month, 30 minutes per conversation and the 25 most recent conversations.
Pro costs $16.99 billed monthly and gives 1,200 transcription minutes a month and conversations of up to 90 minutes. Business costs $30 billed monthly, or $19.99 billed yearly, with conversations of up to 4 hours. Otter transcribes in English, Spanish, French, German, Japanese and Chinese, and every plan includes live transcription and speaker identification. Choose Otter if you want one app for online meetings and in person conversations at a low yearly price.
Granola: in person notes with your own structure
Granola's iPhone and Android apps take notes at walking meetings, conferences and coffee catchups, and the Apple Watch app is on every plan. Granola combines the notes you type with the transcript, so your own points lead and the AI fills in the rest.
Granola Basic costs $0 and keeps 30 days of meeting history. Business costs $14 per user per month and adds unlimited history, pre-meeting briefs, follow-up emails and integrations with Notion, Zapier and HubSpot. Enterprise costs $35 per user per month. The mobile app also covers phone calls, and students get Granola free for 12 months. Choose Granola if you like to type a few lines yourself and want the notes shaped around them.
Krisp: in person notes on the mobile app
Krisp Core includes in-person meeting notes on the mobile app, an AI note taker without a bot, unlimited noise cancellation, AI Chat and 10 GB of storage. Core costs $16 a month, or $8 a month billed yearly. Krisp starts with a 7-day free trial that includes all premium features and needs no credit card.
Advanced costs $30 a month, or $15 a month billed yearly, and adds Salesforce and ConnectWise integrations, a manager view, clip trimming and commenting, and 60 GB of storage. Krisp is SOC 2 Type II, GDPR and HIPAA compliant. Choose Krisp if you want the lowest yearly price and unlimited noise cancellation for noisy rooms.
Fireflies: a mobile app, uploads and 100+ languages
Fireflies records on its mobile app, accepts audio and video uploads, and transcribes in 100+ languages from its free plan. Fireflies Free costs $0 and includes real-time notes, meeting search, limited AI summaries, 400 minutes of storage per team and 20 AI credits once.
Pro costs $18 a month, or $10 a month billed yearly, and adds unlimited AI summaries, 8,000 minutes of storage per seat, video recording, downloads and unlimited integrations. Business costs $29 a month, or $19 a month billed yearly, with unlimited storage and conversation intelligence. AI credits pay for advanced tools such as AI Skills and CRM autofill. Choose Fireflies if your in person conversations happen in a language outside Otter's six.
Otter AI vs ClickUp in person meeting notes
Otter records in person through its mobile apps, and ClickUp AI Notetaker takes notes for SyncUps and for Zoom, Microsoft Teams and Google Meet meetings. ClickUp sends a Personal, Shared or Workspace Notetaker to a meeting from a connected Google or Outlook calendar, or with a pasted meeting link.
After the meeting, ClickUp creates a Doc with the meeting name and date, the attendees, key insights, action items and a recording. The recording is video for calls of one hour or less and audio for longer calls. An admin or owner activates the AI Notetaker ClickApp first, and usage is sold through the Everything AI Bundle on paid plans or as a standalone add-on on any plan.
| Otter | ClickUp AI Notetaker | |
|---|---|---|
| Where it records | Online meetings on Zoom, Microsoft Teams and Google Meet, and in person through the iOS and Android apps | SyncUps and Zoom, Microsoft Teams and Google Meet meetings |
| How it starts | Calendar connection or the mobile app | Calendar connection or a pasted meeting link |
| What you get | Live transcript, speaker identification, summary, action items | A Doc with key insights, action items and a recording |
| How you pay | Basic $0, Pro $8.33 a month billed yearly | Everything AI Bundle on paid plans, or a standalone add-on |
Choose ClickUp AI Notetaker if your tasks already live in ClickUp and your meetings run on Zoom, Microsoft Teams or Google Meet. Choose Otter or a recorder if the meeting happens in a room.
Plaud and Pocket: recorders for in person meetings
Plaud and Pocket are recorders that capture in person meetings and phone calls without a computer, and each comes with a plan. Plaud's prices are broken down in Plaud pricing and Pocket's in the Pocket AI review.
Plaud. Plaud Note costs $159 and Plaud Note Pro costs $189. Each comes with a free Starter plan of 300 transcription minutes a month. Pro costs $17.99 a month, or $8.33 a month billed yearly, with 1,200 minutes a month, and Unlimited costs $29.99 a month, or $20.00 a month billed yearly. Plaud Note switches between phone-call and in person recording modes, and Plaud Note Pro detects in person conversations and phone calls. Ask Plaud work modes run on credits sold separately in the Plaud app, at $12.99 for 1,000 credits.
Pocket. The Pocket recorder costs $129. Its free plan includes unlimited transcription at standard accuracy and three Ask Pocket chats a day. A contact microphone against the back of the phone records calls without the speaker on. Automatic speaker names, full live transcription and 80+ templates are on Pocket Pro at $19.99 a month billed yearly.
AI notetaker for in person meetings: Comu AI
Comu is an AI notetaker for in person meetings that you carry: a pocket recorder with an app that captures the room and the call without a meeting link, a calendar connection or a computer. Comu Note Pro is $109.69 and Comu Action Pro is $169.99 (Nov 4, 2026), against $299.88 over three years for Otter Pro billed yearly.
The free plan that comes with the device includes unlimited transcription, unlimited real-time transcription, speaker identification, AI summaries, action items and Comu AI for questions across your recordings. It has 30+ built-in templates and unlimited custom templates, supports 113 languages, imports external audio files and records phone calls. Comu exports text as TXT, Markdown, Word and PDF and audio as MP3 and WAV, and it is GDPR, HIPAA and SOC 2 compliant.
| What you get | Comu (included with the device) | Otter Basic | Granola Basic | Plaud Starter |
|---|---|---|---|---|
| Price | Note Pro $109.69, Action Pro $169.99 | $0 | $0 | Free with a $159 to $189 device |
| Transcription and history | Unlimited transcription | 300 minutes a month, 25 most recent conversations | 30 days of meeting history | 300 minutes a month |
| Where it records | A recorder you carry, in person and on the phone | Online meetings, plus the mobile apps | Your computer's audio, plus the mobile apps | A recorder you carry |
| Speaker identification | Included | Included | Speaker tagging | Included |
Comu's included plan transcribes without a minute cap, so a long client visit or a day of site walks does not use up a monthly allowance like Otter Basic's 300 minutes. It exports text in four formats and audio in two, where Otter Basic exports mp3 and txt.
Comu records the room and the phone from a device you carry, so it works for an in person interview, a client visit, a lecture or a call. The transcript, speaker labels, summary and action items arrive in the app. To see every feature in the included plan, read our guide to the features that come with Comu, or look at Comu Note Pro and Comu Action Pro.
In person AI notetakers by team size
One person should start on a free plan, a team of five should compare per-seat totals with device totals, and a larger team should compare admin features.
One person. Granola Basic keeps 30 days of history, Otter Basic gives 300 minutes a month, Fireflies Free stores 400 minutes per team, and Pocket Free and Comu's included plan have unlimited transcription with a device. Krisp starts with a 7-day trial. The lowest paid yearly prices are Krisp Core at $8, Otter Pro at $8.33 and Fireflies Pro at $10 a month.
Two to five people. Per-seat pricing starts to add up. Five Krisp Core seats on yearly billing cost $480 a year, five Otter Pro seats cost $499.80 a year, and five Fireflies Pro seats cost $600 a year. Five Granola Business seats cost $840 a year. Five Comu Note Pro devices cost $548.45, and each person carries their own.
Ten or more people. Admin features matter: SSO, SCIM, centralized billing and a security review. Krisp Enterprise and Fireflies Enterprise ($39 a seat billed yearly) cover SSO. Otter Enterprise adds SSO from 100 licenses and Granola Enterprise ($35 a user a month) adds SSO from 50 users. Plaud has a Team plan with centralized billing and device management. Comu is GDPR, HIPAA and SOC 2 compliant.
In person AI notetakers with a free plan: what each includes
Comu's included plan and Pocket Free have unlimited transcription with a device, and Granola Basic, Otter Basic and Fireflies Free are free apps with limits.
| Free plan | What it includes |
|---|---|
| Comu, included with the device | Unlimited transcription and real-time transcription, speaker identification, summaries, action items, 30+ templates plus unlimited custom templates, 113 languages |
| Pocket Free | Unlimited standard-accuracy transcription, three Ask Pocket chats a day, summaries saved for 30 days |
| Otter Basic | 300 transcription minutes a month, 30 minutes per conversation, 25 most recent conversations, six languages |
| Fireflies Free | 400 minutes of storage per team, 20 AI credits once, limited AI summaries, 100+ languages |
| Granola Basic | 30 days of meeting history, AI meeting notes, speaker tagging, Slack integration, Apple Watch app |
| Krisp trial | 7 days with all premium features, no credit card |
| Plaud Starter | 300 transcription minutes a month with the device |
Comu's included plan transcribes without a minute cap, where Otter Basic stops at 300 minutes a month, Fireflies Free at 400 minutes of storage per team and Plaud Starter at 300 minutes a month. It also transcribes in real time where Plaud does not, and it records phone calls.
In person AI notetakers: what each costs over three years
Over three years, one seat costs $288 on Krisp Core billed yearly, $299.88 on Otter Pro and $504 on Granola Business, against $109.69 for Comu Note Pro. Plaud Note with Pro includes 1,200 transcription minutes a month, like Otter Pro.
The Comu rows use only what the free plan that comes with the device includes: unlimited transcription, unlimited real-time transcription, speaker identification, summaries, action items and templates. Krisp has no free plan, only a 7-day trial. Otter Basic stops at 300 minutes a month, Fireflies Free limits AI summaries and stores 400 minutes per team, and Granola Basic keeps 30 days of history. Plaud Starter stops at 300 minutes a month, and Pocket Free leaves speaker labels to you, covers the first 2 segments of live transcription and has no custom templates. The first table therefore prices the paid plan of each tool, and the Plaud tables list the Starter rows for reference.
| Cost for one person | Year 1 | Year 2 (total) | Year 3 (total) |
|---|---|---|---|
| Comu Note Pro, free plan | $109.69 | $109.69 | $109.69 |
| Comu Action Pro, free plan | $169.99 | $169.99 | $169.99 |
| Krisp Core, $8 a month billed yearly | $96.00 | $192.00 | $288.00 |
| Otter Pro, $8.33 a month billed yearly | $99.96 | $199.92 | $299.88 |
| Fireflies Pro, $10 a month billed yearly | $120.00 | $240.00 | $360.00 |
| Plaud Note with Pro billed yearly | $258.99 | $358.98 | $458.97 |
| Granola Business, $14 a month | $168.00 | $336.00 | $504.00 |
| Pocket with Pro, $19.99 a month billed yearly | $368.88 | $608.76 | $848.64 |
Over three years, Otter Pro billed yearly costs $190.19 more than Comu Note Pro and $129.89 more than Comu Action Pro. Krisp Core costs $178.31 more than Comu Note Pro, Fireflies Pro costs $250.31 more, and Granola Business costs $394.31 more than Comu Note Pro and $334.01 more than Comu Action Pro. Pocket with Pro costs $738.95 more than Comu Note Pro.
Over three years, Comu Note Pro costs $109.69 on its included plan, and Plaud Note costs $159.00 to $878.97 depending on whether the plan is Starter, Pro or Unlimited.
| Note-class devices | Year 1 | Year 2 (total) | Year 3 (total) |
|---|---|---|---|
| Comu Note Pro, free plan | $109.69 | $109.69 | $109.69 |
| Plaud Note, free Starter plan (300 minutes a month) | $159.00 | $159.00 | $159.00 |
| Plaud Note with Pro billed yearly (1,200 minutes a month) | $258.99 | $358.98 | $458.97 |
| Plaud Note with Unlimited billed yearly | $398.99 | $638.98 | $878.97 |
Over three years, Comu Action Pro costs $169.99 on its included plan, and Plaud Note Pro costs $189.00 to $908.97 depending on whether the plan is Starter, Pro or Unlimited.
| Pro-class devices | Year 1 | Year 2 (total) | Year 3 (total) |
|---|---|---|---|
| Comu Action Pro, free plan | $169.99 | $169.99 | $169.99 |
| Plaud Note Pro, free Starter plan (300 minutes a month) | $189.00 | $189.00 | $189.00 |
| Plaud Note Pro with Pro billed yearly (1,200 minutes a month) | $288.99 | $388.98 | $488.97 |
| Plaud Note Pro with Unlimited billed yearly | $428.99 | $668.98 | $908.97 |
Plaud Note with Pro billed yearly costs $349.28 more than Comu Note Pro over three years, and Plaud Note Pro with Pro billed yearly costs $318.98 more than Comu Action Pro. Credits for Ask Plaud work modes are an extra cost on top of each Plaud row.
For a team of five over three years, five Krisp Core seats billed yearly cost $1,440, five Otter Pro seats cost $1,499.40 and five Granola Business seats cost $2,520, while five Comu Note Pro devices cost $548.45.
How to record an in person meeting with an AI notetaker
You record an in person meeting by placing the phone or recorder between the speakers, saying that you are recording, and checking the transcript afterward.
- Place the device on a flat surface between you and the other people, and keep it still while they talk.
- Say that you are recording and wait for the people in the room to agree.
- Start the recording in the app, or press the button on the recorder.
- Type your own points if you use Granola, because it builds the notes around what you write.
- Stop and name the recording when the meeting ends.
- Read the transcript against the audio, correct names and numbers, then use the summary and action items to write down the decision, the next step and the owner.
Check the recording rules where you and the people you record are located. Our guide to recording phone calls on iPhone, Samsung and with a recorder covers consent for calls.
What to compare before you choose an in person AI notetaker
Compare where the meeting happens, transcription minutes, speaker labels, phone calls, languages, privacy and total cost before you choose an in person AI notetaker.
- Where the meeting happens. A room needs a phone app or a recorder, and a video call suits a bot.
- Transcription minutes. Otter Basic gives 300 a month, Plaud Starter gives 300, and Pocket Free and Comu's included plan have no minute cap.
- Speaker labels. Interviews and group meetings are hard to read without them. Comu's included plan labels speakers.
- Phone calls. Granola's mobile app, Plaud, Pocket and Comu record calls as well as rooms.
- Languages. Otter has six, Fireflies has 100+, and Comu has 113.
- Privacy. Krisp and Fireflies are SOC 2 Type II compliant, Granola is SOC 2 Type II certified, Otter offers HIPAA as an add-on, and Comu is GDPR, HIPAA and SOC 2 compliant.
- Total cost. Compare the three-year total, not the monthly price.
Which in person AI notetaker should you choose?
Choose Otter or Krisp for the lowest yearly price on a phone app, Granola for notes in your own structure, Fireflies for 100+ languages, and Comu, Plaud or Pocket for a recorder you carry.
| If you | Choose |
|---|---|
| Want a recorder whose included plan has unlimited transcription and speaker identification | Comu |
| Want the lowest yearly price for an app that records in person | Krisp or Otter |
| Want to type your own notes and have the AI fill in the rest | Granola |
| Transcribe in a language outside Otter's six | Fireflies |
| Want a recorder with a free plan of unlimited standard transcription | |
| Work in ClickUp and meet on Zoom, Microsoft Teams or Google Meet | ClickUp AI Notetaker |
| Record phone calls and rooms with one device | Comu, Plaud or Pocket |
Common questions about AI notetakers for in person meetings
What is the best AI notetaker for in person meetings?
The best AI notetaker for in person meetings is an app on your phone or a recorder in your pocket. Otter, Krisp and Granola record in person on a phone app, and a recorder such as Comu captures the room and phone calls with unlimited transcription in the included plan.
Can Otter record in person meetings?
Yes. Otter records in person through its iOS and Android apps. Otter Basic gives 300 transcription minutes a month, and Pro gives 1,200 minutes at $8.33 a month billed yearly.
What meetings does ClickUp AI Notetaker cover?
ClickUp AI Notetaker covers SyncUps and Zoom, Microsoft Teams and Google Meet meetings, sent from a connected calendar or with a pasted meeting link. Notes land in a ClickUp Doc with key insights, action items and a recording.
Is there a free AI notetaker for in person meetings?
Yes. Otter Basic costs $0 for 300 transcription minutes a month, Granola Basic costs $0 and keeps 30 days of meeting history, Fireflies Free costs $0 with 400 minutes of storage per team, and Pocket Free has unlimited standard transcription with a device. Comu's included plan has unlimited transcription, speaker identification and phone-call recording with a device.
Does Granola work for in person meetings?
Yes. Granola's iPhone and Android apps take notes at walking meetings, conferences and coffee catchups, and its mobile app covers phone calls.
Do I need a device to record an in person meeting?
No. A phone app records a meeting in a room. A recorder such as Comu, Plaud or Pocket adds a device you carry that also records phone calls.
Is it legal to record an in person meeting?
Some places need only one person's consent and others need everyone's, depending on where you and the other people are. Tell the people in the room before you record, and read our guide to recording calls in the US by state.
Related reading
- Otter AI Review (2026): Features, Pricing, Pros and Cons by Plan
- Granola AI Review (2026): Features, Pricing, Privacy and Who It Fits
- Plaud Review (2026): Note, Note Pro and NotePin Compared, With Real Costs
- Best AI Note Taker in 2026: Five Types Compared by Use Case
- Pocket AI vs Plaud (2026): Price, Plans and Which Recorder to Buy
- Krisp Alternatives (2026): 8 Tools Compared by Price and Use Case
Sources
Pages were checked between Nov 2 and Nov 6, 2026.
- Otter, Pricing and Apps; Granola, Pricing and granola.ai; Krisp, Pricing; Fireflies, Pricing
- ClickUp, Use AI Notetaker to take notes and record meetings
- Plaud, plans and pricing; Pocket, heypocket.com
- Plaud, plan comparison and real-time transcription
- Comu, Comu Action Pro, Comu Note Pro, and app downloads
